Marion County 
Amateur Radio Emergency Services

Subtitle

Emergency Coordinator (EC)


  • Serve as Communications Leader (COML) during times of team activation.
  • Promote and enhance the activities of Amateur Radio Emergency Service (ARES) for the benefit of the public as a voluntary, non-commercial communications service
  • Manage and coordinate the training, organization and emergency participation of interested radio amateurs working in support of the communities, agencies, or functions designated by the Section Emergency Coordinator/Section Manager
  • Establish an emergency communications plan for the communities and agencies that will effectively utilize ARES members to cover the needs for tactical and formal Welfare message traffic
  • Establish a viable working relationship with federal, state, county, city governmental and private agencies in Marion County which might need the services of ARES in emergencies
  • Establish local communications networks run on a regular basis and periodic testing of those networks by realistic drills
  • Establish an emergency traffic plan, with Welfare traffic inclusive, utilizing the National Traffic System as one active component for traffic handling.  Establish an operational liaison with local and section nets
  • In times of disaster, evaluate the communications needs of the Served Agencies and respond quickly to those needs through the allocation of ARES resources
  • Work with other non-ARES amateur groups to establish mutual respect and understanding and a coordination mechanism for the good of the public and Amateur Radio to foster an efficient and effective Amateur Radio response overall
  • Work for growth in the Marion County ARES program, making it stronger and a more valuable resource to Marion County and its communities
  • File regular reports as required
  • Track Planning Committee member participation and contact members who have not remained involved in activities to determine their status
  • Appoint AECs to assist in carrying out the above responsibilities
  • Submit requests for Official Emergency Station (OES) status for qualified stations/operators
  • Conduct regular meetings of the ARES registered volunteers

Assistant Emergency Coordinator 

Liaison Officer


  • Working with the EC, negotiate and manage Memoranda of Understanding with agencies and/or groups that provide communications resources for use by Marion County ARES during emergency operations.
  • Maintains contact with assigned served agencies
  • Maintains liaison with ARES officials in adjacent counties
  • Serves as liaison for mutual assistance teams
  • Maintains liaison with amateur radio clubs and associations within Marion County

Assistant Emergency Coordinator 

Operations 


  • Creates and implements the Incident Action Plan (IAP) for all Marion County ARES activations.
  • In times of activation, evaluates the communication needs of served agencies and activates the appropriate resources to support the incident.
  • Develop a support plan and Standard Operating Procedures (SOPs) in support of served agency requirements, for review and approval by the Marion County ARES Planning Committee.
  • Serve as Net Manager for the weekly Marion County ARES net.
  • Recruit and train Net Control Stations, alternates, and liaisons.  
  • Facilitate activation of ARES nets, as needed, according to Marion County ARES SOPs and Emergency Communications Plan.
  • Maintain net participation statistics and report monthly to the Emergency Coordinator.
  • Recruit and recommend member stations to serve as Liaisons and Official Emergency Stations (OES) to the EC.
  • Inform EC of any developments related to net operations.
  • Coordinate with other AECs to integrate new members into the organization.
  • Encourage Marion County ARES volunteers to take advantage of available training opportunities.
  • Conduct and/or arrange a training segment for each Marion County ARES general membership meeting.

Assistant Emergency Coordinator

Logistics


  • Establish primary and secondary assembly points for personnel preparing to deploy to a supported disaster area. Advise personnel of assembly points and identify assembly point(s) to be used for particular emergencies.
  • Coordinate delivery of water, food, fuel, and other items needed to support deployed personnel.
  • Maintain inventory of major equipment items ARES members possess to support deployments, i.e., generators, batteries and specialty antennas.  Coordinate maintenance of these records with the Administration AEC.
  • Assist and/or coordinate in restoration of communications resources, such as repeaters and other common systems, which fail during emergency operations.
  • Routinely test systems owned, managed, or operated by Marion County ARES.
  • Inform EC of any developments related to readiness of common resources.


Assistant Emergency Coordinator

Planning 


  • Conduct monthly meetings of the Marion County ARES planning committee
  • Attend the Marion County – Indianapolis Local Emergency Planning Committee (LEPC) as applicable.
  • Lead the Planning Committee in developing exercises, to include an annual exercise for Marion County ARES participation in the ARRL Simulated Emergency Test (SET) conducted each October.
  • Prepare a training plan to provide Marion County ARES volunteers with the basic skills required to carry out the ARES mission.
  • Prepare and conduct training, in coordination with other Marion County ARES Planning Committee members, as required.
  • Forward training completion information to the AEC for Administration for entry into membership records.

Assistant Emergency Coordinator

Administration


  • Maintain Marion County ARES volunteer records.
  • Coordinate with EC and AECs to integrate new members into the organization.
  • Keep a database of special skills and equipment useful in emergencies.
  • Maintain official files, such as signed local Memorandums of Understanding (MOUs), Standard Operating Procedures, Operational Plans, and other official Marion County ARES forms, guidelines, and documents.
  • Maintain a plan to notify members of emergencies and related requirements.
  • Coordinate meeting locations for Planning Committee and general membership meetings.